Event venues
Weddings, conferences, office parties: several versions of one menu and an organizer comparing venues. Knowing which version they received is worth real money.
Quotes and events
An event enquiry is your trade's version of an estimate. It gets a proposal while a client is still comparing you.
7 days, 20 answered calls, no card
The task it takes over
In a restaurant an event enquiry plays a role an estimate plays for a contractor: high value, heavily shopped, and lost whenever nobody answers quickly. An organizer compares two or three venues, and December forgives no delay.
This add-on builds a proposal. It assembles a menu and options from rules you approved — set formulas, minimum head counts, rooms, staffing supplements — and produces a priced proposal from your own figures.
Every change creates a version. You validate whichever should go out, and it stays a reference through to acceptance. Once a client accepts, acceptance is recorded and preparation begins: capacity held, staffing and equipment planned, next steps listed.
Step by step
- Collect
Whatever an event demands
Date, head count, event type, on site or off, allergies and restrictions, budget in mind, private room need: a checklist names what is still missing.
- Assemble
Your formulas, your rules
Menus and options come from content you approved. Zenvox creates no formula and grants no discount: it assembles what you decided.
- Validate
One version goes out
Every change creates a version. You approve whichever should be sent, and it stays a reference for everything afterwards.
- Accept
From proposal into preparation
Acceptance is recorded and turned into work: capacity held, staffing and equipment planned, steps and reminder dates for a kitchen and a floor.
An add-on, not a base capability
A Restaurants base answers on a menu and hours, identifies a request type and raises exceptions to a team. It builds no proposal and carries no event file over time.
Pricing stays limited to an event: this add-on does not become a general estimating tool. And accepting a proposal grants no payment — a group deposit runs through a deposits and payments module.
What this changes for your business
Caterers
Off site, everything is negotiated: equipment, staffing, transport, service hour. A checklist demands those ahead of pricing.
Table service restaurants
A private section for twenty is no ordinary booking: it is a set menu, a minimum head count and an agreement worth writing down.
What it receives
- An organizer's enquiry, with date, head count and event type
- Your approved formulas, minimums and supplements
- Your rooms, capacity and staffing constraints
- Declared dietary restrictions and special requests
What it produces
- An event file with a list of what is missing
- A priced proposal built from your figures, ready for review
- An approved version, sent, and kept as a reference
- Acceptance recorded, turned into preparation and steps
You approve every version ahead of sending and you confirm room availability. Zenvox negotiates no figure, grants no discount, and guarantees nothing about allergen traces: it records a note and hands it to a kitchen.
What is metered, and what comes from elsewhere
An allowance here covers event files plus document pages.
- Event files handled per month, reset at each period
- Attachment pages filed against those events
- Inbound calls stay metered on a base, separately
- A group deposit runs through a deposits and payments module
Electronic signature from an outside provider and equipment rented from a third party are billed by those providers.
With your event tools
No write into a third-party tool is proven today. With no qualified connection, an event file lives in Zenvox.
- Point of sale and event toolsTo qualifyA family requirement rather than a certified product: a named system plus established rights are required ahead of any write.My software is not in the list
- OpenTableTo qualifyAn application is required and no Zenvox approval exists; scope over private events remains to be established.OpenTable
Questions about this add-on
Does it grant a discount to close the deal?
No. Menus and options come from content you approved: Zenvox creates no formula, grants no discount and negotiates no figure. The proposal is priced from your own numbers.
A month later, how do I know which version the client received?
Every change creates a version. You approve whichever should go out, and that one stays the reference through to acceptance — including when the organizer calls back.
Does acceptance trigger the deposit?
No. Accepting a proposal grants no payment: a group deposit runs through the deposits and payments module.
Can I use it as a general estimating tool?
No. Pricing stays limited to an event: this add-on does not become a general estimating tool, and it stays bounded by your formulas, your minimum head counts, your rooms and your staffing supplements.
What happens after acceptance?
Acceptance is recorded and turned into work: capacity held, staffing and equipment planned, steps and reminder dates for the kitchen and the floor.
Where to next
Go back to your restaurant, or read a neighbouring add-on.
Quotes and events